Privacy Policy

Motenas is a staffing organisations operating predominately in the ICT, finance, banking, human resources and engineering recruitment markets.

Data privacy laws require Motenas to take certain steps when handling personal information. We want to reassure you that we take the collection, use and retention of your personal information seriously and below we specify how we use the information we have about you. You can be assured that at all times, Motenas will comply with the local laws in their jurisdictions governing the handling of personal information.

Collecting and using your information

In order to fulfill our legal and business obligations we collect personal information such as your name, address, telephone numbers, email address and any information you supply to us on your CV. The provision of your personal information may be mandatory in order to process your requests and for us to provide a service to you. If so, mandatory fields will be marked with an asterisk or any equivalent on our on-line forms. Failure to provide mandatory information may prohibit Motenas from providing the requested service.

Your information will be retained by us, processed and disclosed by us in the following ways:

  • To allow you to submit a CV in response to jobs advertised on our websites;
  • To match your experience as listed on your CV to current job opportunities within Motenas ;
  • To keep you informed of job opportunities which we think may be of interest to you;
  • To preserve our business relationship with you as a user of our website or as a candidate;
  • To keep you informed of the products and services (relevant to your sector and your professional interests) offered by us via relevant marketing communications. These could include information about current workshops we may be arranging, market updates, new software or training courses that may be of interest to you;
  • To carry out our obligations arising from any contracts entered into between you and us. As a result, your information will be accessible to and processed by our recruitment consultants, responsible management, human resources, accounting, audit, compliance, information technology, legal and other corporate staff, only if they have a legitimate business need to do so;
  • To notify you about changes to our service;
  • To third parties in the event that our business merges with or is bought by another business or company, in which case we may disclose your personal data to that organisation;

We may monitor telephone calls we have with you for training or quality assurance purposes.

By using this website and entering your Personal Data, you consent to processing and use of your data as described in this privacy statement.

Rights of access, modification and objection

Please contact in the event that:

  • You have any queries about the information that we hold about you;
  • You wish to inform us of any changes to your information or wish to correct the information we hold about you;
  • Have any requests with regard to our processing of your personal information;
  • Decide at any time that you no longer wish to receive marketing emails from us or our group companies, please either email the above address or follow the unsubscribe link in one of our marketing email messages to you. Please note that if you opt out of receiving marketing emails from us we may still use your information to assist you in your search for a role or to fill a job vacancy.
  • Wish to access information held about you. On request, we will provide information in writing about your information stored on our database;
  • Do not wish us to hold your information, you are entitled to tell us at any time and we will remove all such information from our database.

Sharing your information

We want to provide as full a service as possible and support you in your recruitment needs; therefore we may pass your information to, or allow access to such information to the Motenas group of companies whose locations can be found at so that they may process your information as set out above subject to strict security controls. Our servers are based in United Kingdom, we will take reasonable steps to ensure that your privacy rights continue to be protected as outlined in this Policy and there is an adequate level of protection as required by law. Your information will not be forwarded to any parties outside our group (with the exception of our clients and agents who process personal information on our behalf with which we have a relationship and who are also subject to strict security controls) without your consent.


Our website may contain links to other websites, which are outside our control and are not covered by this statement. If you access other sites using the links provided, the operators of these sites may collect information from you, which will be used by them in accordance with their privacy policy, which may differ from ours.

Data quality

We rely on you to ensure that your information is complete, accurate and current. Please do inform us promptly of any changes to or inaccuracies of your information.

Data retention

We hold your data with a view to providing future recruitment services to you and to manage the business relationship. In the event that the business relationship ceases we confirm that we will delete personal data in accordance with our legal obligations.

Security measures

We have appropriate technical and organisational security measures in place to ensure the security of your information and to protect it against deliberate or accidental manipulation, destruction, loss or unauthorised access.

Despite our efforts regarding security it is important to bear in mind that the internet is not a secure means of communication. Personal information communicated through the internet may be intercepted by other people. We cannot guarantee the security of personal information sent to us through this website. By using this website and entering your personal data, you accept that you use this website at your own risk.

Cookies policy

What are cookies?

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.

What types of cookies do we use?

We use two types of cookies on our website:

Session Cookies

These are temporary cookies, which only exist in the period you access the website (or more strictly, until you close the browser after accessing the website). Session cookies help our website remember what you chose on the previous page, therefore avoiding having to re-enter information. On our website, these cookies do not contain personal information, and cannot be used to identify you.

Persistent Cookies

These are cookies remain on your device after you have visited our website. These cookies help us to identify you as a unique visitor (by storing a randomly generated number).

Why do we use cookies?

To tailor our website so that it meets your specific needs, we use different technologies, including cookies, which allow us to distinguish you from other users of our website.

We use cookies:

  • To recognise and count the number of visitors and pages or various parts of a page they have visited on our site;
  • To see how visitors move around the site when they are using it, for example, we use Google Analytics and ClickTale, popular web analytics services. The web analytics services use cookies to help us to analyse how visitors use our site. This helps us to improve the way our website works, for example, by ensuring that visitors are finding what they are looking for easily. ClickTale, for example, does not collect personally identifiable information (PII) that the user does not voluntarily enter in this website. Find our more about how these cookies are used on Google’s and ClickTale’s Privacy sites and
  • To improve and monitor the advertisement and marketing we offer to our visitors, based on our visitor’s interest and activity.
  • Within our online application forms and client staff search facility. Without cookies enabled our client’s will not be able to use the staff search section of our site.

In summary, by using cookies we are able to improve your experience when you browse our website and enable us to continually improve our site and our services for you. Our cookies have been set in our browser and we will assume you are ok with them via your continuous use of our website. You can disable certain cookies as set out below. If you disable these cookies we cannot guarantee how the site will perform for you.

Managing your cookies

Enabling cookies will ensure you receive the optimum user experience from our website.

Most browsers automatically accept cookies, but you can deactivate this function at any time and set your browser to notify you whenever a cookie is sent. You can use your browser settings to block all or some cookies. Please note that if you do block all cookies you may not be able to access all or parts of our site.

Amending your cookie settings is different in different browsers, for ease, we’ve included instructions on amending your settings in the most popular browsers below:

How to check cookies are enabled on windows platforms

Microsoft internet explorer 7,8 & 9

Select ‘Tools’ from the top menu of your browser and then select ‘Internet options’, then click on the ‘Privacy’ tab
Ensure that your Privacy level is set to Medium or below, which will enable cookies in your browser
Settings above Medium will disable cookies

Mozilla Firefox

Select ‘Tools’ from the top menu of your browser and then select ‘Options’
Then select the Privacy icon
Click on Cookies, then select ‘allow sites to set cookies’

Google Chrome

Select ‘Tools’ from the top menu of your browser and then select ‘Options’
Click the ‘Under the Hood’ tab, locate the ‘Privacy’ section, and select the ‘Content settings’ button
Now select ‘Allow local data to be set’


Select the cog icon’ from the top menu of your browser and then select ‘Preferences’
Select ‘Security and, check the option that says ‘Block third-party and advertising cookies’
Click ‘Save’

How to check cookies are enabled for apple platforms

Microsoft internet explorer 5.0 on OSX

Select ‘Explorer’ from the top menu of your browser and select ‘Preferences’ options
Scroll to the ‘Cookies’ option under Receiving Files
Select the ‘Never Ask’ option

Safari on OSX

Select ‘Safari’ from the top menu of your browser and select the ‘Preferences’ option
Click on ‘Security’ then ‘Accept cookies’
Select the ‘Only from site you navigate to’

Other browsers

If you are using a different browser please consult your product documentation, online help files or the browser manufactures website.

Changes to policy

Any changes we make to our Cookie & Privacy Policy in future will be posted on this page. We encourage you to check the date of this policy whenever you visit our website for any updates or changes.

This policy was last updated in 10 March 2014.